"Utilizing technology to provide our clients with unparalleled support."

Document Security

Advanced Imaging Systems has recently received an increase in inquiries requesting information on how to secure the data on their copier hard disk drives. Consequently we are publishing relevant information so that you may take the necessary precautions as part of your organizations existing data security policy.  As with any IT resource that contains a hard drive, it is the responsibility of your organization to ensure the security and integrity of confidential information contained in them. While this may be obvious to IT professionals, we would like to ensure that all our customers have access to the necessary information to safeguard their data.  There are several options available to users of Kyocera multifunctional products which are listed below.

Security Options

• Data Security Kit (Hard Drive Encryption/Overwrite Kit):
  
  This is an added level of security provided to clients as an accessory, either at the time of sale or anytime subsequent to installation. This level of security “will ensure that no traces of any temporary data or deleted documents remain” and “leaves nothing vulnerable in the hard drive”.   Please contact us for information on the acquisition and installation of this accessory.  Additional detailed information on this added level of security is available so please just call us with your inquiry.



• Removal and Replacement of Hard Drive:
  
  Upon your request, Advanced Imaging Systems will remove the hard drive of any of your digital copiers and/or multifunction devices (in coordination with your IT staff) and will surrender the same to your designate for proper disposal.  The fee for this service will vary from product to product but can range between $350 and $500 per device in most cases.  For customers that are leasing their equipment, it is required that a new hard drive be installed in the device to meet the lessor’s requirement that you return the system in proper working condition.  If you own your system, and will be disposing of the unit yourself, a replacement hard drive is optional.  If you plan to trade-in your owned system, a working hard drive is necessary for the unit to have viable trade in value.